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Written by ganapathy ramasamy
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Wednesday, 03 February 2010 16:02 |
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Here are some easy rules of thumb to keep in mind when you are sending and receiving e-mail, especially for business purposes: This is an article written by Cynthia Morse
1) Always include a subject. If you are replying to someone else's message, it's okay to use what is already in the subject line. If you are the one initiating the e-mail however, you should always include a subject, even if it's one word or a simple phrase such as "May 1 Meeting" or "Follow-up from Meeting."
2) Pay attention to punctuation and proper grammar. You may not be the fastest typist in the world, but adding those periods and question marks where they belong will clarify the message you are sending. And don't forget about using capitalization where needed. Proper grammar goes a long way in helping your message recipient to understand exactly what you're trying to say.
3) Never use all capital letters. "HOW ARE YOU?" makes it seem as if you are shouting at the person. It's okay to use caps for things like "ABC Oil Company," but using them for anything else is not a good idea.
4) Get to the point. Your message should be short and concise. The fewer words you use, the better. No one has time to read long, drawn-out messages.
5) Be careful with attachments. If you attach a huge file to an e-mail, the person on the receiving end may have a hard time opening it or get frustrated when the message takes a long time to download to their e-mail program. Pay attention to the size of the documents you are attaching, and scale them down if necessary.
6) Use plain text in messages. Sure, HTML messages may look pretty, but everyone can relate much better to plain text, no matter which e-mail program they are using.
7) Whenever possible, reply below the message you receive. When you are replying to someone's question in an e-mail you received, scroll down to the question they are asking or information they are inquiring about, and post your reply there. 8) Avoid including anything that is personal or confidential. The message may appear on the general office internet computer and will be available for everyone to read. 9) Emails are not good for long documents. Often words and spacing can become distorted making your email unreadable. 10) Make good use of the “subject line” in your email set-up. Some companies are inundated with messages each day and only read those are important. Author
Cynthia Morse
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Last Updated ( Wednesday, 03 February 2010 16:05 )
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Luncheon Talk on Tuesday 2nd March 2010 |
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Written by ganapathy ramasamy
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Sunday, 31 January 2010 10:42 |
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The Malaysian Indian Business Co-operative Limited (MIBC) is hosting a Luncheon Talk on Tuesday, 2nd March 2010 from 12.30pm to 2.30pm at the Royal Selangor Club (Dataran Merdeka) in the President's Room. MIBC was formed with great vision for the Indian community. Though our name suggests it is a co-operative for Indian business persons, we are open for everyone under the Malaysian sun, irrespective of race and occupation. Our vision is to enhance the socio economic status of its members and the community through entrepreneurship. As a Co-operative, we can harness the financial ability of individuals and consolidate their funds for investment in viable enterprises which may not be possible as individuals. This will be in line with the Governments attempt to assist the community to have a larger size of the economic cake. We have invited Tan Sri Dato’ (Dr.) Ramon Navaratnam to grace the occasion. He will deliver his address at the luncheon meet. You can be assured of a very illuminating address by Tan Sri as he has good knowledge of the dilemma faced by Indian businessmen and insight to see the way forward for the community. Tan Sri Ramon Navaratnam was educated at the Victoria Institution, Kuala Lumpur and at the University of Malaya in Singapore where he obtained B.A.(Hons) in Econs. He obtained his Dip. In Public Administration from the Royal Institute of Public Administration in London in 1963 and then his M.P.A. (Econs) from Harvard (USA) in 1969. Tan Sri is now the Corporate Adviser of the Sunway Group, Deputy Chairman of Sunway College, Director of Monash University Malaysia, Director of the Asian Strategy and Leadership Institute (ASLI) and Non-Independent Executive Director of Sunway Construction Bhd. MIBC is slightly over a year old and we have more than 100 members who have paid RM1000/- per share each. We have a number of projects in mind and are embarking on a membership drive to realize our goals to assist the community to take advantage of available economic opportunities. MIBC Application forms will be made available at the Luncheon Talk. It is hoped you will give us your support to serve the community better. As seats are limited to 40 pesons, it will be on a first come basis. Participants for the Luncheon need to pay only RM50.00. Those intending to attend kindly get in touch with the following Directors for further information. 1. Mr. Ganapathy Ramasamy 013-36910212 2. Mr. Jegathesan 016-4429491 3. Mr. Muniandy 013-3383005 |
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Last Updated ( Wednesday, 03 February 2010 02:27 )
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